Projects
Full-stack applications built by Factory512 for nonprofits and community organizations. Explore live apps, follow guided demo paths, and see realistic workflows before deciding whether a tool fits your team.
1. Pick an app
Start with the one that looks closest to your nonprofit's actual workflow.
2. Follow the story
Guided demos show the shortest path to understanding what the product does and why it matters.
3. Explore freely
Every demo opens with sample data so you can keep clicking after the walkthrough ends.
Live Demo Apps
CasePilot
Track clients, cases, goals, services, and referrals. Built for organizations managing social services with role-based access for 5 user types.
Best for
Social service nonprofits managing client and case work.
Key workflows
- Review active caseloads by staff member
- Track goals, services, and referrals for each client
- Control access across admins, managers, and frontline staff
Why this feels real
Built around real intake, service delivery, and referral workflows.
26 routes · 5 user roles
Guided scenario: Case management walkthrough
GrantFlow
Track funders, grants, applications, awards, expenditures, and reports. Streamlines the full grant lifecycle from application to final reporting.
Best for
Nonprofits managing multiple funders, deadlines, and reports.
Key workflows
- Track active grant opportunities and applications
- Manage award details, expenditures, and reporting deadlines
- Coordinate finance, writing, and program ownership in one system
Why this feels real
Shows the full grant lifecycle from prospecting to final reporting.
25 routes · 4 user roles
Guided scenario: Grant pipeline review
PantryFlow
Manage inventory, distributions, donors, clients, and locations. Designed for food banks and pantries coordinating volunteers and resources.
Best for
Food pantries and food banks managing inventory and distribution.
Key workflows
- Process donation intake and inventory updates
- Prepare and record pantry distributions
- Coordinate volunteers across locations and shifts
Why this feels real
Balances warehouse, client services, and volunteer coordination needs.
34 routes · 5 user roles
Guided scenario: Pantry operations review
PawMatch
Browse animals, submit adoption applications, and manage shelters. Connects shelters with potential adopters through an intuitive matching interface.
Best for
Animal rescues and shelters handling listings and applications.
Key workflows
- Manage animals available for adoption
- Accept and review adopter applications
- Track shelter-side processing through placement
Why this feels real
Combines public adoption browsing with staff-side approval workflows.
27 routes · 3 user roles
Guided scenario: Shelter placement review
ProposalFlow
Create proposals, manage contacts, schedule meetings, and use templates. A complete pipeline tool for business development teams.
Best for
Small nonprofit service teams managing outreach and proposals.
Key workflows
- Manage contacts, meetings, and pipeline activity
- Build proposals from reusable templates
- Track proposal follow-up and sales progress
Why this feels real
Demonstrates a full business-development workflow, not just documents.
20 routes · 3 user roles
Guided scenario: Proposal pipeline walkthrough
VolunteerHub
Recruit, schedule, and track volunteers across events and ongoing programs. Coordinators manage shifts, approve hours, and organize teams.
Best for
Volunteer-driven nonprofits running recurring events or programs.
Key workflows
- Publish open shifts and staffing needs
- Assign volunteers to events and ongoing programs
- Track approvals, hours, and participation history
Why this feels real
Focuses on scheduling pressure, staffing visibility, and hour tracking.
23 routes · 3 user roles
Guided scenario: Volunteer operations review
Boardroom
Manage board meetings, agendas, minutes, motions, and committee assignments. A complete governance tool for nonprofit boards of directors.
Best for
Nonprofits that need board governance, meeting prep, and follow-through.
Key workflows
- Review governance health from the dashboard
- Prepare meetings with agenda, motions, and board packet context
- Track overdue action items and post-meeting follow-through
Why this feels real
Includes a guided demo that walks through a quarterly board meeting workflow.
22 routes · 4 user roles
Guided scenario: Quarterly board meeting prep
ExpenseTrack
Submit expenses, track receipts, manage approval workflows, and generate reimbursement reports. Built for nonprofit finance teams.
Best for
Nonprofits that need tighter expense submission and approval controls.
Key workflows
- Submit and review expenses with receipts
- Approve or reject requests in workflow
- Generate reimbursement and finance reporting visibility
Why this feels real
Shows the finance workflow from employee submission to reimbursement.
24 routes · 4 user roles
Guided scenario: Expense submission review
IntakeFlow
Manage client intake, program waitlists, and enrollment. Priority scoring, screening workflows, and staff assignment for social service organizations.
Best for
Programs with intake screening, waitlists, and enrollment bottlenecks.
Key workflows
- Capture and review new intake submissions
- Prioritize clients on a waitlist
- Assign staff and move applicants into enrollment
Why this feels real
Built around the real pressure of triage, scoring, and follow-up.
26 routes · 4 user roles
Guided scenario: Intake to enrollment review
HelpPilot
Submit and track support tickets with SLA monitoring, knowledge base, escalation workflows, and satisfaction surveys. Built for nonprofit IT teams.
Best for
Nonprofits supporting internal staff with lean IT operations.
Key workflows
- Capture and route support tickets
- Manage escalation and response expectations
- Resolve issues with knowledge base and satisfaction feedback
Why this feels real
Combines frontline request intake with internal SLA visibility.
29 routes · 4 user roles
Guided scenario: Ticket operations review
MemberHub
Manage members, membership tiers, dues billing, renewals, events, and a searchable member directory. For membership-based nonprofit organizations.
Best for
Associations and nonprofits with membership renewals and dues.
Key workflows
- Manage member records and membership tiers
- Track dues billing and renewal activity
- Support events and member directory access
Why this feels real
Built to show retention, renewals, and directory operations in one place.
25 routes · 4 user roles
Guided scenarios: Membership retention review · Dues collection follow-up
ReferralLink
Track inter-agency referrals from creation to outcome. Manage a provider directory, schedule follow-ups, and ensure no client falls through the cracks.
Best for
Social service organizations coordinating referrals across providers.
Key workflows
- Create referrals and track status through a kanban pipeline
- Manage a searchable provider directory with capacity tracking
- Schedule follow-ups and record referral outcomes
Why this feels real
Models the real referral lifecycle: consent, send, accept, follow-up, outcome tracking.
13 routes · 4 user roles
Guided scenario: Referral pipeline review
HireFlow
Manage job postings, track candidates through a hiring pipeline, schedule interviews, collect blind evaluations, and generate offers. Built for nonprofit hiring teams.
Best for
Nonprofits hiring across multiple departments with structured interview processes.
Key workflows
- Post jobs and track candidates through pipeline stages
- Schedule interviews and collect structured evaluations
- Generate and track offers through acceptance
Why this feels real
Includes blind evaluation scorecards, pipeline kanban, and role-based access for hiring managers vs recruiters.
19 routes · 4 user roles
Guided scenario: Hiring pipeline review
EventPilot
Plan, promote, and manage events from small board meetings to large fundraising galas. Handle venues, registrations, speaker management, and day-of check-in.
Best for
Nonprofits running events, workshops, and galas with registration and check-in.
Key workflows
- Create events with venues, ticket types, and sessions
- Manage speaker profiles and sponsor relationships
- Handle registrations and day-of attendee check-in
Why this feels real
Covers the full event lifecycle: planning, promotion, registration, check-in, and post-event reporting.
21 routes · 4 user roles
Guided scenario: Event operations review
CampaignTrack
Track pledges, gifts, and donor cultivation for capital campaigns. Visualize progress with thermometer dashboards, manage multi-phase campaigns, and provide board-safe aggregate views.
Best for
Nonprofits running capital campaigns for buildings, programs, or endowments.
Key workflows
- Track campaign progress with thermometer visualization
- Manage donor cultivation through pipeline stages
- Record gifts, track pledge fulfillment, and generate reports
Why this feels real
Includes campaign thermometer, donor pipeline kanban, pledge fulfillment tracking, and phase-based goal progress.
15 routes · 4 user roles
Guided scenario: Campaign progress review
Upcoming Concepts
Service Referral Tracker
Track client referrals between partner organizations, follow up on outcomes, and measure cross-agency collaboration — replacing fax machines and phone tag.
Est. 2–3 weeks
After-School Program Registration
An online registration portal where parents can enroll children in programs, sign waivers, and track schedules — eliminating paper forms and manual data entry.
Est. 8–10 weeks
Community Garden Plot Manager
A tool for managing plot assignments, waitlists, and seasonal communications — giving coordinators a clear dashboard instead of scattered notes and emails.
Est. 4–6 weeks
Donation Tracker & Thank-You Automator
A system that logs donations, generates tax receipts, and sends personalized thank-you emails — so the team can focus on rescue operations instead of admin.
Est. 6–8 weeks
These represent the types of projects we'll take on next.
Have a project idea? We'd love to hear about it.
Submit Your Project